> ## Content Index > Fetch the complete content index at: https://blog.stratum.my/llms.txt > Use this file to discover other available public pages before exploring further. # Securing Hybrid Meeting Rooms Without Sacrificing User Experience - URL: https://blog.stratum.my/securing-hybrid-meeting-rooms-without-sacrificing-user-experience/ - Published: 2026-09-09T13:48:48.000Z - Updated: 2026-09-09T13:48:48.000Z - Description: Hybrid meeting rooms expand the cyber‑attack surface, and regulators are tightening rules. Security now tops the purchase checklist for videoconferencing tools, making secure‑by‑design solutions essential for both compliance and user experience. - Author: JW - Tags: security, videoconferencing, hybrid work, regulation, secure-by-design Hybrid meeting rooms are now a staple of modern offices, but they also widen the attack surface for cyber threats. Because regulators are tightening rules and buyers now rank security above price, organisations must treat security as a prerequisite, not an optional add‑on. ## Why security has become a business requirement Security has moved from a voluntary best practice into a legal and business obligation. It is now a prerequisite for market access, customer trust, operational resilience and long‑term competitiveness. This shift means that failing to meet security expectations can block sales, damage reputation and increase the cost of recovery after an incident. ## What regulators are demanding In Europe, the EU Network and Information Security 2 Directive, the Radio Equipment Delegated Act and the Cyber Resilience Act establish tighter technical and organisational safeguards for meeting‑room equipment. At the same time, the ISO/IEC 27001 standard defines best‑practice security management that many customers now expect from their suppliers. ## Buying decisions now put security first IDC research shows that 31 percent of organisations list security as the most important purchase criterion for videoconferencing solutions, ahead of price (26 percent) and quality (25 percent). This data tells procurement teams that a product’s security posture can outweigh cost advantages. ![High-tech conference room with digital tablets and microphones for effective communication.](https://images.pexels.com/photos/6949336/pexels-photo-6949336.jpeg?auto=compress&cs=tinysrgb&h=650&w=940) *Photo by* [*Werner Pfennig*](https://www.pexels.com/@werner-pfennig?ref=blog.stratum.my) *on Pexels* ## The hidden risk of hybrid rooms Hybrid configurations turn users, laptops, cloud services, home networks and collaboration platforms into endpoints on the corporate network. When IT management is decentralised across multiple locations, security controls can become inconsistent, risk reporting fragments and the ability to detect threats weakens. ## Secure‑by‑design reduces risk and cost Secure‑by‑design principles lower the likelihood and impact of vulnerabilities, simplify compliance with emerging regulations and reduce total cost of ownership. By embedding security into the product’s architecture, vendors can deliver automatic updates, continuous vulnerability monitoring and risk‑based patching. ## A concrete example: Barco ClickShare Barco’s ClickShare wireless presentation system illustrates a secure‑by‑design approach. The product includes proactive vulnerability management that continuously scans for newly disclosed flaws and pushes risk‑based updates without user intervention. This model keeps the device aligned with regulatory expectations while preserving the plug‑and‑play experience that users expect. ![Spacious, bright conference room featuring a blank screen, ideal for presentations or meetings.](https://images.pexels.com/photos/38816547/pexels-photo-38816547.jpeg?auto=compress&cs=tinysrgb&h=650&w=940) *Photo by* [*Jakub Zerdzicki*](https://www.pexels.com/@jakubzerdzicki?ref=blog.stratum.my) *on Pexels* ## Practical steps for organisations 1. **Make security a mandatory requirement in procurement**, require evidence of secure‑by‑design features, automatic update mechanisms and a documented vulnerability‑management process. 2. **Map every hybrid endpoint**, create an inventory of devices, cloud services and home‑network connections that join the corporate network through the meeting room. 3. **Centralise visibility**, use a single console to monitor firmware versions, patch status and security events across all meeting‑room equipment. 4. **Apply consistent hardening baselines**, enforce the same password policies, network segmentation rules and encryption settings on every room, regardless of location. 5. **Test usability before enforcing controls**, run pilot sessions with typical users to ensure that security settings do not create work‑arounds that would increase risk. 6. **Stay current with regulations**, track updates to the NIS2 Directive, Radio Equipment Delegated Act, Cyber Resilience Act and ISO/IEC 27001, and adjust controls accordingly. By following these steps, organisations can protect hybrid meeting rooms without degrading the seamless collaboration experience that employees expect. ## Terms used in this article - **Secure‑by‑design**, a development approach that builds security controls into a product from the outset rather than adding them later. - **NIS2 Directive**, the European Union’s Network and Information Security directive that sets cybersecurity obligations for essential and important services. - **Radio Equipment Delegated Act**, EU legislation that defines security and compliance requirements for radio‑frequency devices. - **Cyber Resilience Act**, an EU framework aimed at improving the security of digital products throughout their lifecycle. - **ISO/IEC 27001**, an international standard that specifies requirements for an information‑security management system.